Blue Marble Travel

TRIP COORDINATOR JOB DESCRIPTION - 2015

© 2015 Blue Marble Travel.  May not be photocopied or reproduced in any form
without the written authorization of Blue Marble Travel.

The following document is designed to give as clear as possible a view of the job of Blue Marble Trip Coordinator.  If you are reviewing it as a prelude to joining our little company, please do so carefully, and consider whether or not it is a job that you feel you can perform.

Our trips operate from early May to late October.  The more of this period you can make yourself available to us, the more likely we are to be able to propose a job to you.  We are especially interested in people who can work early in the season, late in the season, or both.  If you can neither start by June, nor work through October, we are very unlikely to be able to offer you a job.  Autumn is, in general, more important than Spring.

The following index allows you to jump directly to a given topic.  It is linked from each chapter heading, to allow you to move around as you please within the document.



INDEX

  1. Where do You Work?
    1. “Trip Time” a.k.a. Time on the road.
    2. Non-Trip Time.
    3. Time spent in Paris, doing trip Set-Up and Tear-Down (administratively classed as “Trip Time”)

  2. What is the Job, "On the Road"
    1. Managing the Trip's Finances
    2. Handling the Bikes
    3. Preparing and Shipping the “Remote Sack”
    4. Shipping Guest Luggage
    5. Managing the Trains
    6. Distributing Each Day's Resource Material
    7. Navigating, Cycling From A to B Each Day
      1. Choosing Your Route
      2. Communicating Your Choice, and Your Timing, to Our Guests
      3. Timing Your Trip
      4. Backing Up Your Route As You Cycle
      5. Making Sure That Your Charges Safely Reach Home Port
    8. Organizing the Evening Meal
      1. Managing the Meal Once at the Table
      2. Managing the Drinks
      3. Helping Guests Who Decide to Dine on Their Own
      4. Independent Nights
    9. Interpreting Culture
    10. Creating the Trip's Ambiance
    11. Investing in Your Itinerary
    12. Representing Blue Marble
    A Final, General Comment

  3. Job Training

  4. Expenses
    1. Lodging
      1. While Coordinating a Trip
      2. In Paris
    2. Food
      1. While Coordinating a Trip
      2. While in Paris
    3. Travel
      1. While Coordinating a Trip, or Otherwise Working
      2. Personal Travel

  5. Remuneration
    1. Salary per se
      1. Fixed Salary While “On the Road” as Lead Coordinator or an Assist
      2. Fixed Salary While In Paris
      3. Analysis
    2. Winter Bonus
      1. How do You Qualify?
      2. When is the Bonus Paid?
      3. What is the Bonus a Function of?
      4. How do You Score Points?
      5. Deductions
      6. Additional bonus for client referrals

  6. Payment Conditions for Salary and Expense Money, Other Than Winter Bonus

  7. How Are You Protected, How Are We?
    1. Medical Insurance
    2. Termination
    3. Resignation

  8. Vacation Time

  9. Bringing a Friend on the Trip

  10. A Few Legal Issues





I. Where do you work?

Your home base is Paris, but you will travel throughout the summer, generally 2-3 weeks “on the road,” in one context or another, for each week spent in Paris.
This ratio is not uniform:  you may have 5 weeks “out,” then 2 “home,” for instance.  Or you may have a couple of short trips out and back from Paris in a given week.  A low sign-up rate, resulting in trip cancellations, may put you in Paris more than anticipated, while a high rate, or a lot of charter work, may increase the amount of time actually coordinating trips.

For purposes of salary and expense account calculation, work is broken down into “Trip Time,” “Paris Time,” “Paris Time that is administratively classed as Trip Time,” and “Baggage Master Time.”


I / i “Trip Time,” a.k.a. “Time On the Road
The essence of your job is to travel with our trips.  We operate on about 20 routes across Europe, and a Trip Coordinator, the job to which this description applies, accompanies each one.  “Trip Time” is comprised of the travel from Paris to the trip meeting point, the time spent with the trip (or trips — 2 or 3 will often be taken sequentially), and the travel back to Paris.

See also 1 / iii, below, for “Trip Time” that is spent sitting at a desk in Paris....


I / ii Paris Time
To avoid burn-out, we try to get you out of client service from time to time throughout the summer.  During these periods, you will be based in the Paris office, though you may also work as a Baggage Master.  During your “Non-Trip” time, you are guaranteed work 1 day out of every 2 (on average, across the season -- see below for details).  Conversely, you may be required to work 2 days out of every 3 (also on average, across the season).

These terms are intended for your protection, in that they are designed to guarantee you enough money to live on.  They can be varied by mutual agreement (you may prefer to work more, or less, and we may have more or less for you to do).

During non-trip time in Paris, you may be asked to do any of a number of things.  These include, but are not limited to, bike work, trip prep, ferrying bikes from stations to garages, meeting guests, shipping baggage, buying bike parts or tools, etc.  If you are assigned a stint as a Baggage Master, you will travel to trips, assist groups in getting started or in turning in their cycles, carry luggage a couple of nights forward and secure it there, and return to Paris.


I / iii “Trip Time” time that is really non-Trip Time, and is spent in Paris
Each “trip” of 2 weeks or less (rounded to the nearest whole week) includes one day before your departure from Paris, and one day after your return, for pre-trip preparation and post-trip “teardown.”  Two days on each end are counted for trips of 3 or more weeks.

The tasks involved include...

These days are considered “Trip Time” as opposed to “Paris time,” and are paid on that basis.  See 4.2.2 for treatment of expenses during this period.  If you are unable to complete the above work in the time allotted, more may be added.

Please note that these are not just “make-work” tasks.  Your season is not complete until you have completed all of them for each of the trips you operate.  Failure to do so is considered failure to perform your job, and it will have a financial incidence on your end-of-season bonus (in an extreme case, it would be cause for termination).

Conversely, there is no time limit to their accomplishment.  It often happens that a Trip Coordinator will take time off during the course of the season, and add a couple of weeks at the end for office work.

 The contractual number of days is still counted as “Trip Time,” but in this case no extra days are counted, even if your set-up and teardown take you longer.

If you are lodged in our shared apartments (see 4.1.2, below), you also have an “enforced” pre-trip half day off.  This is designed to protect you from the demands of the office while you clean the studio and prepare it for its next occupants (washing sheets, restocking basic supplies, housecleaning, moving your affairs into closests or to the office as necessary, etc.).


I / iv Baggage Master Time
Baggage Masters are paid by the hour, and are generally better-paid than all but the most experienced Coordinators.  However, they cover more of their own expenses, and especially are not full “social members” of the group.  In other words, the Baggage Master job is not generally a ton of fun, and it is paid accordingly, even though the skill set of the people hired to fill these positions is far less demanding.

When you work as a Baggage Master, you will turn in a Baggage Master time sheet.


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II. What is the Job, “On the Road?”

Our trips operate with only one Trip Coordinator.  So the job “on the road” is best described as “everything.”  Above all, you are our representive to our guests. You should thus be very familiar with our web site, and especially pages discussing things that are included (and things that aren’t).  This is our contract with our guests, and you cannot respect it if you don’t know how to refer to it or how to read it!  The importance of this cannot be overemphasized.

You will generally be a Trip Coordinator on trips which correspond to your language skills, though in an emergency you may be dispatched on any route we operate.  Normally, you will be sent on trips with whose routes you have some familiarity.

It is in your interest, and in the interest of our guests, that you see routes more than once.  This means doing trips several times.  While doing new routes offers you the pleasure of discovering new lands, these are the trips where your job is hardest, and your guest satisfaction level lowest.  It is rare for a Coordinator to get positive guest comments when s/he runs a route for the first time (it is also rare for the Coordinator to enjoy the trip much), unless the trip is very small.  The stress level is far lower the second time through....

During your first summer we will “train” you on a number of routes, at least three or four.  This means sending you quickly over the route, so that you may familiarize yourself with the high points.  A mechanism is available for you to train on and run a route of particular interest to you, even if this is not a route we would otherwise have sent you on.  However, to help defray the training costs, you are not generally paid for the first trip on a route which you have asked to learn in this manner.

A Baggage Master may be assigned to some larger trips, to assist with certain, specific tasks.  The Baggage Master, if present, will only be so episodically during the body of the trip.

Details of the different aspects of the job follow.


II / i Managing the Trip’s Finances
You are equipped with a budget which you are asked to respect.  This is not hard to do:  most of its elements are pre-determined, and the discretionary expenses are not tightly restricted.

But you must keep careful day-to-day accounts of expenses, and make sure that our contracts with our hotels are being respected.  This is hard to do.  As above, only one day is allocated for end-of-trip accounting upon your return to Paris.  This scheduling presumes that you keep pace with day-to-day filing of receipts as you travel.

You are responsible for the trip’s funds. You thus typically carry a company credit card, so to avoid carrying large sums of cash.


II / ii. Handling the Bikes
Naturally, you assist our guests in keeping their bicycles in good repair.

If you do not now have sufficient knowledge in the area of cycle maintenance, you must learn the basics of cycle repair before your first trip.  A free training course is available to you in our Paris garage (see job training, below), but you may propose another training program if you prefer.

Unlike the situation on more “upscale” trips, our guests are also expected to help us out with their cycle maintenance.  Thus, if one is having a problem, you may offer to “show [him / her] how to fix it,” as opposed to simply fixing it.  Of course if the problem is an obvious, one-time mechanical failure of the cycle, as opposed to a flat or a seat height alteration, you should simply take care of it (yourself or with the assistance of a cycle shop) unless the guest manifests an interest in the issue.


II / iii. Preparing and Shipping the “Remote Sack”
Our guests do not always join and leave their trips via Paris.  Nonetheless, they may need equipment from us (paniers, rain capes, etc.).  To this end, you prepare a “remote sack,” containing the equipment that you may be asked to supply at trip start.  This sack is then either shipped or carried to the trip’s rendezvous point.

Once equipment has been distributed from the sack, the sack is shipped on to the end of the trip segment, along with any guest luggage that is not needed during the course of the trip.  There, the Blue Marble equipment being returned by guests is placed back in the waiting remote sack, which is then sent back to Paris (or elsewhere, as required).  Guest luggage is returned to its owner.  On larger trips, you will generally have help with one or both of these activities from a Baggage Master.


II / iv. Shipping Guests’ Luggage
Some of our guests will sign up for one or another of our Luggage Transfer Services, which provide for additional baggage beyond that on their bikes to be available to them at some or all night stops.  Getting this luggage around is the responsibility of a Baggage Master, if one is assigned to your trip.  However, on small or remote trips, where the hiring of a Baggage Master for this work cannot be justified, the job will be yours.

Baggage may be forwarded via the railroad’s baggage service, by taxi, by rental vehicle driven by you, or with the help of a local hotelier.  Or the baggage transfer may involve your taking a train for an hour to the town which will be reached in two days, depositing the luggage at the hotel, and returning to your start point to ride the route by bike.  Heavy lifting is a requirement for this work, as you may be moving 6 or 8 suitcases at a time (in normal operating conditions, a Baggage Master is assigned for 5 or more bags, but in an emergency...).


II / v. Managing the Trains
You must spend some time learning how to read rail tickets, how to use the tariffs, and generally handle the mysterious world of trains.  Your trip may use many different types of rail tickets or passes.  You must be able to read them, to make seat and bed reservations, to identify trains in stations, and learn some of the tricks necessary to navigate complex rail journeys.

You also learn how to get bikes on and off trains, and you must be familiar with “bail-out” options (what a guest can do to avoid biking if he or she doesn't want to, or is unable to for any reason).

It is an important part of your job to dedramatize “bail-outs,” so to render them a practical alternative for weaker cyclists (who may be totally unfamiliar with public transport, let alone with public transport in a foreign country while carrying a bicycle).  Our commercial offices make much of the fact that guests need not finish a day if they do not wish to - it is up to you to translate this into reality.  To be clear:  your expertise with trains is a more important hiring criteria to us than your expertise with bicycles.


II / vi. Distributing Each Day’s Resource Material
While on a biking segment of a trip, you offer meetings to discuss the coming day’s projects. You make yourself available twice each day to discuss the route: once just before dinner, and once in the morning, at the end of the breakfast hour.

Use these meetings to indicate our suggested route on maps given out at the start of the first day’s ride, to hand out Route Sheets (our documents which describe the day’s ride) to give additional tourist info or opinions, to answer questions, and to announce your own travel program (see 2.7, below).

’s project and describe our preferred route.  They should always be distributed in the evening, ideally before dinner, even to people who have not attended the evening meeting.  If you do not cross the path of a given guest in the evening, deposit the sheet under his or her hotel room door.  In all events, he / she must have it before retiring for the evening.

You also carry a minimalist library of local tourist information, so to be able to answer guest questions.  This material is available in the Paris office, and should be returned there (and properly filed) once you have completed your run.


II / vii. Navigating, Cycling From A to B Each Day
Provision of accurate information regarding YOUR OWN plans is ALL-IMPORTANT to your back-up of the day’s ride, and is ESSENTIAL to your job.  Get the hint?

On the road you read maps, show yourself familiar with the area you are travelling in (if not the particular road you are travelling over), and demonstrate as broad a cultural knowledge as possible.


II / viii. Organizing the Evening Meal
You will generally dine with some or all of our guests each evening.  Select a restaurant which can suitably accommodate your group.  Also, make sure people feel that it is a real option to go off on their own.  See II / viii / c, below.  Try to have alternate restaurant recommendations, for instance, and mention the concept regularly throughout the trip.  This provides a useful safety valve for intra-group tension, which you may not always be aware of, even when it exists.  In larger groups, it offers a calmer environment for those seeking to escape the nightly anarchy of 18-person dinner tables.

II / ix. Interpreting Culture.
You serve as a cultural intermediary between hotels / restaurants and our guests.  Your role as an intermediary cannot be overemphasized.  Many of our choices in little hotels are the results of hard research, and are the only hotels of their value in the area.  But hotel keepers at this level are not used to foreigners, and least of all to people from other continents.  Alienating one can do a lot of damage, up to and including forcing us to abandon a route segment.  Restaurateurs may have even more trouble, given the plethora of selective anglo diets.  They will need soothing.

On the other side, many of our guests travel with us precisely because they want or need our help getting what they want or need in a culture not used to providing that precise commodity, whatever it may be (a special diet, for instance).  Their needs should be treated with sympathy, even if those needs strike you as unnecessarily demanding or parochial.  This is why they are paying you to travel with them!


II / x. Creating the Trip’s Ambiance


II / xi. “Investing” in Your Itinerary
In your spare time (yes, that is a joke) you should keep your eyes open for route improvements.  You are our eyes on the road.

In essence, you are supporting the Coordinators who follow you as you would wish to have been supported, and probably weren’t.  Think of this as “enlightened self-interest.”


II / xii. Representing Blue Marble
You are also a Blue Marble spokesman.  We expect you to form an integral part of our team, and insure the success of our programs, financial as well as operational.  About a third of all cycle tour outfitters go out of business every year.  They are just as quickly replaced by new arrivals.  This amazing statistic attests to the difficulty of making a living at anything as much fun as this.  We have managed to do so, albeit modestly, since 1986.  This is only because of the support and loyalty of the people we have worked with.


A Final, General Comment.
We must never lose sight of the fact that for many of our guests it is the trip of a decade, and for a few, the trip of a lifetime.  Though their demands of us as a company, or as individuals, may sometimes be unrealistic, we must always find a way to answer them positively.  Not necessarily to satisfy them, since at times this will be impossible, or prohibitively expensive.  But if we cannot do what they want, we should try to find some way to make up for that.  We must care for them in any way we can, and we must provide rigorously the services promised in our catalogue and other literature.

And a warning:  few new Coordinators enjoy their first few trips.  This is hard, complicated work, though rewarding.  You are on call all the time.  Only our most experienced Coordinators have learned sufficient organization to stay on top of all aspects of the job.

Everyone thinks this is a great job until they do it.  Then they think so once again after they have done it for a while.  But it is not a great job at first.  The learning curve is steep, and you will probably be quite discouraged initially.  Please be forewarned.  We want you going in with your eyes open, or not at all.



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III. Job Training

Job training will consist of office orientation in Paris to learn our accounting procedures, and to learn where to find the resource material that you need for your trips.  Training time in the Paris office is paid as office time.

If you need training in bike repair, a free course is available to you in the Paris garage.  You are not paid during this course, which typically lasts 1 - 3 days, depending on the knowledge you have when you arrive, but nor is there any charge for it.

You will also receive “road training” as necessary:  you will be given time and money to familiarize yourself with a route you are about to lead a trip over.

This consists of travel to the main points of interest of a route, generally by train.  You should also read up on the essentials of the history and culture of the route in question, so to know at least more than your guests do once you are on the trip with them.  All expenses for training trips are covered, but you are not paid for these trips.

If you have particular trips that you would like to do, tell us.  We may be able to accommodate you to some degree.  But you should recognize that your languages “type-cast” you, and your colleagues.  If you speak French and Italian, and someone else speaks only French, you will wind up with the Italian trips even if you would rather be in France.  Unfair, but the way things are:  you are not our primary concern.  Our guests are.  Look on the bright side:  your Italian probably got you the job to begin with.

Under some circumstances, and at your request, it may be possible to train on a route where the company’s interest would not normally have you go.  In exchange, you agree to run your first trip on the route without collecting your usual salary.  Research expenses are nonetheless covered, and this expands your range of trips, important to some Coordinators.



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IV. Expenses

You don’t have a high salary “on the road,” so it is fitting that you not have to spend anything, either.  In keeping with this, all expenses that are incurred “because you are travelling” are reimbursed.  These include food and drink (all — we don’t want you skimping on your meals while out on a trip, since this will reduce the enjoyment our guests can get from your company at dinner), lodging, and internet access.  But not personal mobile phone expenses, which can be costly -- inexpensive phone service is available from the Paris office, or via pre-paid phone cards, and you may send personal SMS (text) messages from your company phone.  Overall, you won’t have to buy much with your own funds.  Apart from personal phone calls, those expenses that are yours to cover fall into the category of, “I would have had to buy this at home, too.”  Toothpaste comes to mind, or a shirt you like.

Even in Paris, where your work is paid at a higher rate, you probably do not want to have to rent and furnish an apartment.  You would find the cost prohibitive, given that your job will have you on the road too often to make much use of it.  So subsidized (and shared) lodging is offered.


IV / i Lodging.

IV / ii. Food.

IV / iii. Travel.

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V.  Remuneration

All of the following figures are in addition to your expense reimbursements, outlined above.

Salary breaks down into two parts:
- Salary per se
- An end-of-season lump sum bonus, paid the following winter / spring.


V / i Salary per se
Our salaries climb sharply with seniority.  We do this as a way of encouraging returns, since you are expensive to train (and not particularly efficient) in your first year.  The first few trips that even a very good “new-hire” operates do not generally run smoothly, and so we have a strong incentive to find Coordinators who will return year after year.

V / ii Winter Bonus

If you do not run afoul of any of the above terms, you qualify for payment of a bonus.

A warning to new arrivals:  it will be a considerable challenge not to be the “least well-rated” Coordinator if there are few or no other new kids on the block.  Experience breeds guest (and Paris office) appreciation.  In recognition of this, we have qualified first year last place finishers for their bonuses in every year in which the case has come up (but they were never in last by much...).


V / ii / 2. When is the bonus paid?
Guest comments submitted through January 31st of the year following your season are taken into consideration.  We try to pay your bonus by April 5th, but we reserve the right to be a month late.  If we are, we pay interest on your bonus from April 5th at the rate on 1% per month, straight line.  If you wish, you may apply for a partial payment at the beginning of December.  Provided there is no indication that you are going to run afoul of the qualifying conditions, the forms in at that point will be averaged, and half of this sum that this yields will be paid to you in advance of the final calculation.


V / ii / 3. What is the bonus a function of?
(1) The number of points you score out of 100 in a year-end ranking. 73 points, for instance, yields 73% of the bonus specified in your contract.
(2) Your seniority with Blue Marble.  The longer you are here, the more your scores are considered to be a reflection of your own work and initiative, and the higher the bonus for which you qualify.

A “full” bonus would be hard to attain, and the shorter the time spent working, the lower the percentage earned is likely to be.  You have less time in which to impress your office colleagues and fellow Coordinators with teamwork and cleanliness, for instance.  But if you are good, and work a few weeks past the minimum four, you should be able to get rather close.
 
The figures which follow represent the maximum attainable bonus per week.  Vacation time is deducted in calculating the number of weeks that qualify for bonus payment.  “Road time,” “Paris time,” and time spent working per hour as a “Baggage Master” (rounded to days of 8 “full hours”) are all counted in the calculation.

Example:  someone starting work with us on May 1, and contracting to remain for 15 weeks, but who then takes one week off July, would multiply the figure by 14.

The “full,” per-week bonus that a lead coordinator can qualify for is as follows
Coordinators who have worked fewer than 4 months in one or more prior years will be offered a contract in one of these categories, or in an intermediate one created to fit the time previously worked.

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VI. Payment Conditions for Salary and Expense Money, Other Than Winter Bonus

Trip expenses are paid for as you go, using company funds. These are expenses, and not taxable income.

All “salary” is declared income, taxable according to the laws of your country of residence.  It is stated in this document before taxes and before social security or unemployment withholding.  It is paid in euros if you are a legal resident of the euro zone, in Canadian $ if you are Canadian, and in $US otherwise (though it can be converted to the currency of your choice, and sent to a bank account in that currency, if you prefer — exchange and transfer costs are yours to bear).

If you wish, you may provide us with expenses to deduct from your salary.  All expenses thus provided must be in the form of acceptable invoices, established in the name of Blue Marble Travel.  Your travel to Paris is the most important of these, at least if you are coming from afar.  If you sign up for lodging in Paris through us, this portion of your salary becomes an “expense,” and thus not subject to withholding.

Salary is paid at the end of every month, by the 5th of the following month, and based on “time sheets” submitted by you to the Paris office by the 25th of the prior month.  Since it may then take you some time to actually take possession of your funds, you need to plan on having one month’s living expenses in advance at all times (though your only significant expenses will be in Paris).  If this presents you with a problem, we will make temporary alternate arrangements.



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VII. How Are You Protected?  How Are We?

VII / i Medical Insurance
You are not insured by us, nor do we carry any insurance of any sort.  This is not our choice:  we would love to protect you.  But insurance is fantastically expensive in our line of work, and were we to subscribe, we would have no work to offer you.  While we do pay into Workman’s Compensation for you if you are a U.S.-based employee, this program does not cover injuries sustained outside of the United States, and so is of no practical use.

In other words, this is not a job with any medical benefits of any sort.  And, as you can imagine, it does have its risks.  These include injury or even death while on the cycle, or while carrying luggage or equipment.  We recommend that you subscribe to travel insurance of your own, should you have access to any.


VII / ii Termination
You may be laid off at any time, with one month's notice, if Blue Marble (defined as “the rest of us”) is dissatisfied with your work for any reason.  Typical reasons include negative customer comments, poor office work, or unwillingness to contribute to the collective effort in some way.  During that month you will be provided with work in Paris, for a minimum of 1 day out of every 2 (salary as above).  You may leave at any time during the month, by giving us one week's notice.  If your efforts during the month prove unsatisfactory, you may be terminated without further notice in exchange for a one-way ticket to your country of origin, effective within 5 days of your termination.

A general (softening) comment:  we offer you employ in the hope (and expectation) that you will stay with us throughout the summer.  We will not take your job away for any reason other than your own poor work or incapacity, which we do not anticipate.  We promise you this even if we are having an awful year, and would be better off without your services, and without having to pay your salary.  This is job security of a type rarely seen in this field.


VII /iii Resignation
You may resign, by giving us six weeks’ notice.  Failure to give appropriate notice results in forfeiture of the current (if any) and previous month's salary, and forfeiture of any winter bonus for which you would otherwise qualify.

We expect you to respect your contract, and to stay with us unless you have some very important reason for leaving.  We are a small company.  It is probably not necessary to point out that an impromptu departure requires us to find and hire someone else on short notice.  The quality of employee we seek, and which you represent, is not usually available in such circumstances.  And mid-season training is, in any event, particularly complex.



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VIII. Vacation Time

Our work is seasonal, and vacation is not normally a part of it.  However, we recognize that you may want to spend a week or more of your time in Europe doing something else than working.  This is generally possible, but can only happen by mutual agreement.  In general, the sooner you ask, the later you allow us to respond, and the more choices you give us for your vacation week or weeks, the more likely it is that we will be able to satisfy your request.  Unfortunately, it is not always possible for us to make this commitment more than a couple of weeks in advance.

We advise you to be clear and precise in your requests, and to get your authorization in writing if you have any doubt as to whether or not your absence has been approved by all relevant parties (the Paris Office Manager, the Logistics Manager, and the Lead Coordinator are the people who may have input).

The only times in our company history we have ever felt the need to terminate Coordinators during the course of a season, it has been for unauthorized vacation. Both times, the Coordinator in question felt that the vacation had been approved.  The first time, by the then-current Paris Office Manager, who felt she had only cleared the vacation as far as she was concerned.  The Coordinator nonetheless took the week he felt had been approved (“cherchez la femme”), and was replaced during his absence.  The second time, the Coordinator left Paris for a 3-week trip, carrying a travel program which read in part, “after this [at the end of the 3-week period], you will have a couple of days to do what you want.”  Without consulting with the Paris office to see if there had been any changes during the three weeks of travel, the Coordinator simply disappeared for two days at the end of her trip (“cherchez l’homme”).  This was considered a resignation without notice, and the resignation conditions were applied.

Vacation time is unpaid, though we may be able to provide you with lodging or discounted train tickets to help your project along.



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IX. Bringing a Friend on the Trip

This is possible once you have been on the job for a while, and your guest comments have stabilized at a sufficiently high level.  Guidelines are for setting the price are these:

Taking these in order:   your brother / college roommate / lifelong pal... someone whose presence on the trip will really make your week... is at the top of the scale. The girl you met in the bar last week is at the bottom (even if you hope she will make your week).

And, if your friend is a starving artist / student / other pauper, a considerable discount can be offered.  Is s/he is a Senior VP with Golden Slacks, the discount should be for form's sake alone, to tell her / him that you care.

Maximum discount = 50%.  10% can always be offered (think of it as a sales commission, which you either pocket for yourself, or pass on to your friend).
Discount applies to trip only, not to “luxury extras” like single supplements or baggage transfer services.

Examples:




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X A Few Legal Issues

As a condition of your work with us, you will be expected to sign a non-disclosure, non-competition agreement, designed to protect our trade secrets from theft.

This is insulting to you, and to us, and we apologize in advance.  This is not the way we see the world.  Nor do we suspect that you do.  But we were once confronted with someone who did, and only this type of agreement can protect us (all of us - our business, and your future jobs) from that sort of individual.




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without the written authorization of Blue Marble Travel.